en Embedding Linking (M365)

Owned by Stefanie Schröder (Unlicensed)
Last updated: Jun 15, 2022 by Tim Schauder
3 min read

You created your visualization in Microsoft Excel and would like to embed this graphic in a PowerPoint document.

Prerequisite 1

  • Excel workbook is open

  • PowerPoint document in which the graphic should be inserted is also open.

Prerequisite 2

  • The embedding works from the Excel web application to the PowerPoint web application as well as from the Excel desktop application to the PowerPoint desktop application.

  • Embedding between Excel desktop application and PowerPoint web application and vice versa is not possible.

Proceed as follows:

When your Environment supports linking

  1. Create the graphomate visual and keep the name of the visual in mind. The name of the visual is highlighted orange in the example.

  2. In the PowerPoint document, add the corresponding graphomate add-in. Select the "Insert" tab in the ribbon and go to the "Add-ins" area.
    In the Office Add-ins dialog switch to the "Admin Managed" tab. Here you will find the graphomate add-ins. Select the desired component and confirm with "Add".

  3. The graphomate add-in will be inserted in your document and a placeholder for the graphomate extensions appears. Then click on the icon at the top of the visual (Select remote component as a source) to link the graphic from the Excel workbook.

  4. By referring to the specific name (ID), you can select the corresponding graphic. You will also find the name of the graphic in the Excel workbook.

     

  5. After you make the selection, the graphic will be inserted into your document and now you are free to format your slide.



When your Environment doesn’t support linking

  1. When adding a graphomate Add-In to powerpoint on a machine that uses an old Microsoft Edge browser or an old version of safari on Mac and clicking the Button “Select Remote Component“, the following Dialog could appear:

     

  2. When you see this dialog, you aren’t able to link the PowerPoint Add-In to an Excel Add-In. Instead you can manually transfer an Excel Add-In’s data. Therefor open Excel on the same machine and click on the ID of the add-in the data of which you want to transfer. Then select “copy data”:

     

  3. Select the whole text in the Textfield and copy it.

     

  4. Switch back to PowerPoint and paste the copied text into the Textfield.

     

  5. By clicking “Apply”, the Add-In applies and saves the data contained in the copied text.